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Workplace Coodinator

  • Location: Cottonwood Heights, 84121
  • Salary: $27.00 - $27.00 / hour
  • Job Type:Contract

Posted 3 months ago

Job Title: Workplace Coordinator
Contract Opportunity: 5-months
Location: Sandy, UT

Position Summary:
The Workplace Coordinator is the first impression of the office, greeting visitors and employees with a friendly and cheerful demeanor. Success in this position comes with the ability to multitask between several administrative projects while maintaining a positive attitude. The Workplace Coordinator takes ownership of the front of house to proactively improve office processes and procedures while helping support a dynamic office culture. This position requires a magnetic personality and the ability to drive support within a growing company through a blend of culture, administration, operations, and special projects.

  • Oversee ordering, stocking, and inventory of the office’s fully-stocked kitchen and office supplies through vendors like Amazon, Costco, Staples, and others.
  • Staff and fulfill front desk reception duties including being on time to work to open up office functions (visitor management system, stock rooms, starting coffee, etc)
  • Create a warm, welcoming and professional atmosphere in the office.
  • Provide day-to-day office support including employee/visitor management, food service for special events, conference room scheduling and set-up, troubleshoot office equipment, oversee incoming/outgoing mail, provide runner service as needed, and assist with any building and security requests.
  • Set-up and take-down of office meetings and other special events as needed.
  • Keep the office looking organized and clean throughout the day, coordinate with janitorial staff or day porter as needed to ensure office cleanliness.
  • Be a strong partner to our team members as well as other functions like People, IT, and Corporate Real Estate to ensure the office is set up and run in a manner consistent with our culture and values.
  • Partner closely with the recruiting team to facilitate candidates through the onsite interview process, acting as the liaison between candidates and interviewers.
  • Process new hire administrative tasks in the relevant systems.
  • Provide hospitality services to interview candidates to ensure their interview day experience is seamless.
  • Schedule conference rooms as needed for onsite interviews and help the EA or recruiting team with conference room bookings as needed.
  • Responsible for new hire desk set-ups (and resets) across the office, ensuring Day 1 swag and desk is cleaned and prepared for a great first impression. Coordinate with IT to ensure all equipment is on the desk prior to Day 1.
  • Work with other Workplace Coordinators across the portfolio to help organize and engage the office for community and employee engagement activities.
  • Integrate new employees with necessary equipment, information, and company SWAG to ensure they have a welcoming first impression experience with Employee Experience Programming
  • Partner with the Employee Experience team to implement “Think Globally, Act Locally” engagement initiatives that drive employee participation and the workplace experience.
  • Creatively lead engagement and morale events and programs (in alignment with other sites) including corporate milestones, holiday celebrations, wellness initiatives, birthday and anniversary programs, etc.
  • Be an operational lead for cultural diversity and inclusion initiatives including coordination with ERG/Circles.
  • Represent us in the community such as participation in local volunteer or give-back activities.
  • Take initiative to develop rapport and relationships with Business Units, on-site leadership, and understand how the Workplace Coordinator position can support team goals and employee experience in the office.
  • Help support sitewide and/or team specific initiatives.
  • Draft and issue regular site updates and communications to drive participation in initiatives (via Slack, email, newsletters, wallboards), help be the voice of the office.

Required Skills:
  • 2 years of professional work experience in a professional office or facilities management role;
  • Ability to thrive in a fast-paced and exciting environment
  • Passionate about building and sustaining team culture
  • Demonstrated passion and ability to multitask
  • Excellent interpersonal and team building skills
  • Extreme attention to detail
  • Stellar verbal and written communication skills
  • Experience in Google Suite spreadsheets, expense, billing, and other office software
  • Ability to learn new technical tools quickly
  • Experience working with all levels of management, employees, vendors and customers
  • Strong organizational skills, detail-oriented, and ability to handle multiple and ever-changing priorities in fast-paced office environment
  • Laugh and have fun while being productive
  • Proven record of going the extra mile for your colleagues
  • Must be able to lift 25+ pounds on a regular basis Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment.
  • Position Type/Expected Hours of Work This is a full-time position and hours of work and days are Monday through Friday, between 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Desired Skills:
  • High school diploma or GED required, degree preferred
  • Experience in a startup environment is a plus

If this sounds like a fit for you, today!

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re a top 15 U.S. IT staffing firm and why our consultants rate us well above the industry average. People come to us for a job, and stay with us because of our top-notch consultant care.

For hourly W2 contract roles, MATRIX offers a highly competitive benefit package including Medical, Dental, Vision, Life, Disability, HSA, and 401(k) with pre and post-tax options. Please see for more information. For direct hire placement with our clients, benefits will be offered in accordance with that particular client’s offerings. This may include PTO, Medical, Dental, Vision, 401K and other pre and post-tax options.

MATRIX is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.