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Sr. Executive Assistant

Posted 3 months ago

Come work for an award-winning, nonprofit health system providing exceptional care across the full spectrum of health care services on an overall mission to heal, discover and educate for longer, healthier lives.

Position: Sr. Executive Assistant
Location: Minneapolis, Minnesota,
Term: 3 months, contract-to-hire

Responsibilities 

  • Responsible for administratively supporting high level senior leadership, helping to ensure a smooth flow of work within in their specific areas.
  • Manages executives schedules, assigned tasks and deadlines efficiently and effectively.
  • Represents their assigned area for internal and external customers in a positive way by demonstrating responsibility of judgement, confidentiality and professionalism.
  • Communicates and interacts with management teams staff, and the public on behalf of client.
  • Manages the high level senior leaderships calendar and schedules appointments to ensure appropriate preparation time. Screens incoming calls and correspondence and responds independently referring to other resources when appropriate.
  • Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings.
  • Prepares agendas, notices, minutes and resolutions for corporate meetings
  • Build and maintain positive relationships with internal and external customers with whom the executive interacts.  Evaluates and respond to internal/external requests for information as needed.
  • Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
  • Performs complex and confidential functions including developing PowerPoint presentation and written correspondence. Responds to routine external and internal correspondence and well versed in how to manage patient complaints. Types memos, purchase requisitions, payment requests and other department forms and documents. 
  • Assist other staff as needed to ensure no gaps in service to leadership team.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
  • Primary support for business unit strategy deployment and tiered management.
Requirements
  • Required Experience: 5 - 7 years of assistant experience
  • Preferred Education: Associates or Bachelors degree
  • Preferred Experience: 5+ years of supporting/assisting senior level executive (SVP & up). 
  • Onsite for initial 2 weeks then assessed for possibly working remotely.
  • Minimum Degree: Associate's Degree (Community College, MBO)
 

 

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer including disability and veteran and provides reasonable accommodations for all qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual you may request a reasonable accommodation under the American Disability Act (ADA). If you are a person with a disability needing assistance applying, or at any point in the hiring process, please email us at MATRIX_HR@MatrixRes.com. To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.

For hourly W2 contract roles MATRIX offers a highly competitive benefit package including Medical, Dental, Vision, Life, Disability, HSA, and 401(k) with pre and post-tax options.  Please see MatrixRes.com/Benefits for more information.

For direct hire placement with our clients, benefits would be offered in accordance with that particular client’s offerings. This may include PTO, Medical, Dental, Vision, 401K and other pre and post-tax options.