Back to Job Search

Senior Executive Assistant

  • Location: New York, 10013
  • Job Type:Contract

Posted 2 months ago

Grow your career as a Senior Executive Assistant with an innovative global bank in Jersey City, NJ. Long-term contract with excellent growth potential. Will be required to be onsite 2-3 days per week. Will provide support by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks. Will also help support development of Executive Level Communications, including written updates, summaries, quantitative analysis via Excel and of PowerPoint presentations on key items of focus.
 
Responsibilities:
  • Directly support Managing Director.
  • Manage day-to-day calendars of MD, including scheduling for department-wide meetings.
  • Coordinate all aspects of executive level manager appointments, meetings, receptions and conference calls and conference rooms.
  • Coordinate travel arrangements. Prepare and distribute schedules/agendas for travel.
  • Prepare, reconcile and track expense reports through Travel and Entertainment Expense system. Pre-approve all expense reports submitted to Managing Director to assure they are within policy.
  • Onboard new employees with regards to equipment requests, space and accommodations.
  • Obtain building and floor access for staff in various locations.
  • Manage supply and equipment orders through P2P and Marketplace.
  • Process and follow-up on Virtual Requests.
  • Assist in ad-hoc reports special projects and meetings as needed.
  • Develop and maintain close working relationships Risk Management constituents.
  • Responsible for raising, investigating, and following up on issues as needed.
 
Qualifications:
  • 5-10 years of experience as an Executive Assistant.
  • Must have working experience with large financial services.
  • Must have experience supporting Senior Managing Director from large global financial institution.
  • Strong communication, organizational & interpersonal skills.
 
About our client
 
Our client stands as one of the worlds most renowned global banks and trusted brand with over 200 years of continuously evolving financial services. Its teams provide unique insights to more than 200 million clients and enable progress all over the world. While growing your career, you will work alongside some of the smartest minds in the industry who are excited to share their knowledge and to learn from you.

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer including disability and veteran and provides reasonable accommodations for all qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual you may request a reasonable accommodation under the American Disability Act (ADA). If you are a person with a disability needing assistance applying, or at any point in the hiring process, please email us at MATRIX_HR@MatrixRes.com. To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.

For hourly W2 contract roles MATRIX offers a highly competitive benefit package including Medical, Dental, Vision, Life, Disability, HSA, and 401(k) with pre and post-tax options.  Please see MatrixRes.com/Benefits for more information.

For direct hire placement with our clients, benefits would be offered in accordance with that particular client’s offerings. This may include PTO, Medical, Dental, Vision, 401K and other pre and post-tax options.