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Payroll Manager

  • Location: Dallas, 75254
  • Salary: $100000 - $107000 / year
  • Job Type:Permanent

Posted about 1 year ago

This North American Transportation and Logistics industry leader has an immediate full-time opportunity for a Payroll Manager. This position requires working in the North Dallas/Addison office 2 days per week.  Will be responsible for managing the payroll processing of over 10,000+ US employees on a weekly and bi-weekly basis in a fast-paced organization for a multi-state employer. This person will ensure that payroll is compliant with all federal, state, and local payroll laws in addition to maintaining SOX and internal audit compliance. This role will
drive efficiency and process improvement including performing audits and reconciliations of payroll data while reviewing all phases of payroll and various functions associated with it and approve payrolls weekly. Will have oversight over the administration of payroll policies and procedures, regulations,
partnering with HR, Accounting & Finance, and division leaders to drive standardization and optimization of all payroll policies and procedures. The Payroll Manager will be the primary escalation point for payroll related inquiries, he/she will respond to frequent and urgent requests for information relating to payroll, payroll policy matters and requires exceptional attention to detail, problem solving, and excellent customer service support skills.

Key Responsibilities:
• Managing payroll processing operations for 10,000+ multi-state employee on a weekly basis.
• Monitoring governmental and statutory requirements for tax obligations and wage payments.
• Establishing policies and payroll procedures including accurate calculation of wages, company deductions, garnishments, tax withholding, bonus payments and deferred stock payments.
• Performing analysis, generating reports, and assisting with special projects that will streamline processes and improve procedures.
• Managing day to day issue resolution and task prioritization of the team to ensure service level expectations are met.
• Acting as point of escalation and work to identify, track, document, and resolve errors, issues, and risks proactively with timely further escalation of unresolved items to senior management.
• Reviewing work of payroll processing team members ensuring payroll cycles are processed accurately and completed within required time periods, ensuring required approvals for changes.
• Reviewing and approving pay end remittances, and ensuring payments and reporting is completed within set due dates.
• Ensuring the accurate and on-time governmental reporting and compliance.
• Collaborating with internal stakeholders (including HR, Finance, IT, Accounting, Legal, Operations, Tax, and Internal Audit) to address complaints, support information requests, resolve problems/issues and implement changes that will create a best-in-class payroll operation and an excellent associate
• Managing setup of payroll for newly established entities and support expansion to new divisions.
• Researching, reviewing, analyzing, designing and testing systems and current procedures/processes, identifying areas for improvement and developing and implementing a standardization system across the organization.
• Maintaining industry trend knowledge by participating in ADP Bridge Community and other forums, including on-line discussions, brainstorms, voting, training, webinars, etc.
• Developing and manageing special projects as identified by the Director of Payroll (i.e. Paycard Implementation, Paperless Initiative, Acquisitions, Year-End, etc.)
• Managing relationships with third-party service providers.
• Maintaining confidentiality of any payroll, private employee information and any proprietary information and ensuring payroll information is secure.
• Providing performance management feedback to staff/management and providing recommendations on individual performance of team members to senior staff.
• Providing back-up coverage to payroll team in the case of absences when required.
• Performing other related duties as assigned

Leadership Skills Required:
• Strong leadership and communication skills supported by well-developed analytical and strategic thinking competencies.
• Ability to prioritize, provide guidance, training, and review the work of assigned staff.
• Ability to handle pressure related to meeting deadlines and working on tasks requiring accuracy and attention to detail.
• Ability to think critically and who will question the status quo.
• Proactively seek and provide creative approaches to problem solving and process improvement.
• Strong ability to collaborate with other team members to resolve payroll variances, provide reporting support and deliver quality results to employees and external customers.
• Superior written and verbal communication skills; including the ability to effectively communicate technical explanations and training materials to internal customers.
• Proven excellent attention to detail and a high level of confidentiality.
• Ability to manage multiple activities in a deadline-oriented environment; highly organized, flexible, and rigorous attention to detail.
• Demonstrated ability to produce data in a clear and understandable manner meeting user requirements.
• Ability to take a leadership role on projects and with users/clients.
• Ability to make business leadership decisions with confidence.
• Effectively assesses delegation capability.
• Strong leadership and excellent team management skills.
• Ability to respond to rapidly changing environments.

Key Requirements:
• Bachelor's degree or equivalent combination of education and experience required.
• 7-10+ years experience in processing payroll for companies with at least 10,000 employees.
• 5+ years of experience in a payroll management capacity with responsibility for preparing federal and state payroll tax reports.
• 3+ years of experience in ADP Vantage System experience is strongly preferred.
• 5+ years multi-state payroll processing & tax administration experience preferred.
• CPP certification strongly recommended.
• Experience processing payroll for both union and non-union employees.
• Experience in Shared Services organization processing multiple and complex payroll systems.
• Strong leadership skills balanced with a willingness to play a 'hands-on' role.
• Commitment to accuracy and quality, with superior attention to detail.
• Flexible; able to perform and deliver excellent results under high pressure.
• Extensive knowledge in Payroll & Accounting procedures and Payroll Tax Laws & Regulations.
• The ability to translate business objectives and unmet needs into a clear vision and roadmap, with rigorous requirements, then support the execution of that vision.
• Strong bias for action with a demonstrated track record of owning and delivering solutions successfully.
• Outstanding communication and interpersonal skills, including experience working directly with users and collaborating across internal teams to deliver complex projects.
• Ability to communicate business needs to technical people and to communicate and simplify complex technical information for non-technical users.
• Strong problem-solving skills and the ability to analyze data, draw conclusions, and develop actionable recommendations.
• Strong project and time management skills; knowledge of project management methodology.
• Ability to draft routine correspondence and manage information and data in a confidential and professional manner.
• Ability to balance the demands of projects, maintenance and support, customer expectations, and staff development in a fast-paced environment with minimal guidance.
• Critical thinker with strong problem-solving skills and a tendency to challenge the status quo.
• Relentless focus on delivering product enhancements that will drive real, measurable impact to improve the associate experience.
• Self-starter, able to drive work forward within an agile environment.
• High tolerance for ambiguity, challenge, and change.
• Ability to show composure in difficult circumstances.
• Proven experience managing implementation projects with a high degree of quality and completeness.
• Demonstrated experience in project management.
• Understanding of pay calculations, payroll processes, pay standards and wage and hour laws.
• Previous experience working with Time & attendance files and systems (Kronos).
• 2 Years working with database reporting systems, word processing and spreadsheet software experience (i.e., Access, Word, Excel) including writing documentation that describes installation and operating procedures and the ability to write complex formulas and calculations; experience using
pivot tables and vlookups.

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re a top 15 U.S. IT staffing firm and why our consultants rate us well above the industry average. People come to us for a job, and stay with us because of our top-notch consultant care.

For hourly W2 contract roles, MATRIX offers a highly competitive benefit package including Medical, Dental, Vision, Life, Disability, HSA, and 401(k) with pre and post-tax options. Please see for more information. For direct hire placement with our clients, benefits will be offered in accordance with that particular client’s offerings. This may include PTO, Medical, Dental, Vision, 401K and other pre and post-tax options.

Motion Recruitment Partners is an Equal Opportunity Employer, including Veterans/Disability/Women. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.