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Operations/Permitting Service Coordinator

  • Location: Birmingham, 35244
  • Job Type:Contract

Posted 6 days ago

Do you have experince with permitting? We are seeking a an Operations Coordinator for a contract opportunity in Birmingham, AL. This position will be responsibile for processing excavation permit applications and secured permits through Maximo and Oracle. 

Duties and responsibilities:

  • Create permit applications in Maximo for all Municipalities in Alabama, Gulf and Mississippi areas

  • Apply to municipalities by email, phone, U.S. Mail, the municipal website for permits

  • Update Maximo with approved permits when acquired

  • Process for payment municipality invoices for permits

  • Maintain & update permit status in numerous municipality permit websites

  • Regular attendance is considered an essential job function

  • Send, receive, and file correspondence for municipalities

  • Handle municipality inquires or complaints

  • Process for payment invoices for railroad permits and certificates of insurance

  • Type letters as required for permit extensions and vacated streets

  • Type letters for Right of Way (R.O.W.) manager and representatives as needed

  • Type payment request forms as needed for advance paying municipalities, recording easements, water hydrant permits, etc. Process cash coupons for refund of fees

  • Prepare and mail Pipeline Awareness & Safety information for municipalities

  • All other duties as assigned

Essential characteristics and competencies:

  • Ability to demonstrate the core and job category competencies: customer-focused, results-driven, teamwork, communications, adaptability, initiative, problem solving and quality

  • Ability to lead by example in support of the company’s essential characteristics and values: strong ethics and integrity, dedication to a safe work environment, commitment to a diverse workforce that recognizes and respects every individual’s unique skills and perspectives

Required education (certifications, licenses, etc.):

  • High school diploma or G.E.D

Required competencies, knowledge, skills and abilities:

  • One year of experience using Microsoft Word, Excel, Adobe, and Access preferred

  • Knowledge of Maximo, iMap/ArcGIS, or Oracle systems preferred

  • Ability to type 50 correct words per minute

  • Ability to use a calculator, copier, and fax machine

  • Ability to proofread work

  • General computer knowledge and basic computer skills

  • Detail-oriented and accurate