Location: Deerfield Beach, Florida
Term: Direct-Hire
This role will be responsible for admin activities for the client and assisting as a portfolio coordinator for the client's portfolio.
In the admin / portfolio coordinator role will be responsible for:
- Provide administrative and process support to the client
- Assist with the governance of client processes to ensure they are followed
- Create IDM, ServiceNow, move requests and security requests for new non-associates · Provide assistance to Project Managers / Scrum Masters (tools, methodology and process questions)
- Assist Project Managers in Financial Forecasting and variance reviews
- Acts as contact person for the client's Directors and above, as needed
- Perform administration tasks, as needed including
- Prepare various reports
- Take minutes and perform follow up
- Schedule and coordinate meetings, as needed for client's events
- Run status reports and facilitate status meetings
- Process staff augmentation invoices and code for Manager approval
- Assist with Financial data entry and/or reporting
- Assist with project invoice and accrual tracking
- Coordinator and contact point for recruiting with staffing partners for various roles
- Train and/or onboard client's project manager / scrum master / business analyst / data analyst staff as needed on client's processes, procedures, and tools
- Participate in roadmap initiatives, as requested
- Assist with preparations and communications supporting the project funding & approval process
- Create and maintain Microsoft SharePoint client sites utilizing existing templates and processes
- Perform Project Coordinator role on smaller projects
- Bachelor’s degree required
- 2+ years of experience performing project management administrative tasks
- Advanced skills with Microsoft Word, Excel, Power Point, Microsoft and Project
- Executive communications and presentation skills required
- Able to communicate effectively across a variety of audiences
- Ability to manage multiple tasks and effective at personal time management
- Experience with project resource planning and financial forecasting is a plus
- Knowledge of ServiceNow or comparable portfolio management tools a plus
- Ideal or a plus has the Certified Associate in Project Management (CAPM) or Professional Project Management (PMP) certifications