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Human Resources Specialist

Posted over 1 year ago

Contract Opportunity with a FULL suite of benefits!

Position: Human Resources Specialist 

Location: San Francisco, CA 94111

Term: 5 Months

Job Description:
As an HR Specialist, you will partner closely with the Human Resources department to ensure excellent customer service is provided to client groups across the Bank as it relates to staffing, employee and employment matters, employment law and more. That could include processing new hires, transfers, terminations and other employee changes and requests, using various HR applications, employee files, and the knowledge gained through specialized training and/or interactions with the HR team, client groups, and colleagues across the Bank.

Day-to-Day Responsibilities:

  • Communicate with various departments, employees, applicants and staff to provide guidance and assistance regarding recruitment, transfers, employment and personnel records.
  • Monitor, administer and accurately update employee information in various HR and Client bank systems, such as UltiPro, iCIMS, OnBase, and Form I-9.
  • Manage new hire requests and open position numbers; oversee internal and external job postings and ensure staffing issues are addressed.
  • Consult and assist hiring manager through the hiring phase and providing recommendations regarding recruiting and compensation.
  • Create and manage offer letters; run and analyze background checks, including fingerprinting; and oversee post-hire paperwork, such as Form I-9 and sign-on bonuses.
  • Input termination information into HRIS; inform Payroll department and other impacted departments and provide processing support for both resignations and involuntary terminations.
  • Audit data inputs, processes, and records as needed Act as backup to other HR Specialists.

Is this a good fit? (Requirements):

  • One to three years of related HR experience or any combination of experience and education that offers the required skills, with a bachelor’s degree preferred
  • Proven experience with HRIS applications, the Microsoft suite of products, office equipment, network and inter/intranets
  • Ability to interpret and communicate Bank policies and apply sound judgment when dealing with confidential employee matters
  • Willingness to research issues and provide guidance or referral as appropriate to ensure employee concerns are addressed
  • Excellent attention to details and accuracy of data, with the ability to prioritize and follow through on requests
  • Demonstrated initiative, including a skill for asking appropriate questions to identify the needs and expectations of others
  • Organizational skills and a deadline orientation that allows you to multi-task with a positive attitude, providing an extraordinary level of customer service to internal and external customers/employees.
  • Excellent communications skills, including proper telephone etiquette, and proven interpersonal skills that include tact, patience, courtesy and diplomacy.
  • Ability to follow/manage processes and experience identifying/executing process improvement ideas
  • Must be able to review and analyze data reports and manuals; must be computer proficient.
  • Must be able to communicate effectively via telephone and in person, with colleagues at all levels of the organization.

About our client
Founded in 1985, our client and its subsidiaries offer private banking, private business banking and private wealth management, including investment, trust and brokerage services. Join a team that continues to make significant investments in its digital solutions, including upgrading our consumer-facing technology.

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re a top 15 U.S. IT staffing firm and why our consultants rate us well above the industry average. People come to us for a job, and stay with us because of our top-notch consultant care.

For hourly W2 contract roles, MATRIX offers a highly competitive benefit package including Medical, Dental, Vision, Life, Disability, HSA, and 401(k) with pre and post-tax options. Please see for more information. For direct hire placement with our clients, benefits will be offered in accordance with that particular client’s offerings. This may include PTO, Medical, Dental, Vision, 401K and other pre and post-tax options.

MATRIX is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.