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Executive Assistant

  • Location: Carpinteria, 93013
  • Salary: $46.67 - $50.00 / hour
  • Job Type:Contract

Posted about 2 months ago

Job Title: Executive Assistant
Contract Opportunity
Location: Remote or Carpinteria, CA

Our exciting SaaS client has an outstanding opportunity! 

We are seeking an Executive Assistant to support our Chief People Officer and our Global Talent Organization (GTO). In this role, you’ll manage a wide range of administrative and executive support-related tasks to optimize the effectiveness and efficiency of our CPO.

As a successful Executive Assistant, you’ll partner closely with external stakeholders, Procore’s executive administrative staff, and the executive leadership team to support the CPO’s increasing demands as we continue to scale. You’ll use your resourcefulness, organizational skills, flexibility, and warm, proactive approach to identify and solve current and anticipated challenges for this senior executive.

The position reports to the Chief People Officer and is based at our Carpinteria, CA headquarters[1] . We are open to exceptional remote talent in PST timezone, willing to travel several times per year as needed. We’re looking for someone to join us immediately.

What you'll do:
  • Complete a wide variety of professional administrative tasks, including managing an active and complex calendar, monitoring and responding to emails, organizing travel and agendas, tracking to do’s, and completing expense reports
  • In partnership with the Chief of Staff, enable the effectiveness of the CPO, evaluating and optimizing the CPO’s time allocation, thinking proactively and strategically to ensure she is spending time wisely on the most impactful things
  • Communicate directly and professionally on behalf of the CPO with the rest of the GTO leadership team, other executives, vendors, and partners
  • Anticipate and proactively identify more effective and efficient ways to manage administrative tasks with professionalism and care
  • Partner with the Executive Assistant to the broader GTO LT to support onboarding of GTO LT members and other key hires as needed
  • Support with other GTO team special projects as needed, ensuring they are delivered effectively and on time
  • Partner with the GTO Programs Manager, Events and Engagement to develop engagement plan and company-wide presence for the CPO and GTO leadership team
  • In partnership with the Chief of Staff, prepare the CPO for key meetings, speaking engagements, etc. to ensure she is prepared and has a consistent voice
  • Proactively prioritize conflicting needs and handle matters expeditiously to successful task/project completion
  • Collaborate cross-departmentally, including with other Executive Assistants, Department Coordinators, and other key GTO stakeholders
What we're looking for:
  • Bachelor’s degree or equivalent desired
  • 5+ years experience in an administrative support role at the executive level, ideally having supported a C-Suite executive at a public company
  • High proficiency with Google Apps and MS Office applications, including Word, Excel, Outlook, and PowerPoint
  • Exceptional calendar management skills, including the coordination of complex and distributed multiple participant executive meetings
  • Professional written and verbal communication skills with strong attention to detail
  • Experience with complex executive company travel
  • Exceptional organizational and decision-making skills
  • Approachable demeanor with outstanding social and communication skills

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer including disability and veteran and provides reasonable accommodations for all qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual you may request a reasonable accommodation under the American Disability Act (ADA). If you are a person with a disability needing assistance applying, or at any point in the hiring process, please email us at To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.

For hourly W2 contract roles MATRIX offers a highly competitive benefit package including Medical, Dental, Vision, Life, Disability, HSA, and 401(k) with pre and post-tax options.  Please see for more information.

For direct hire placement with our clients, benefits would be offered in accordance with that particular client’s offerings. This may include PTO, Medical, Dental, Vision, 401K and other pre and post-tax options.