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Executive Administrative Assistant

  • Location: Jersey City, 07310
  • Salary: $50 - $53 / hour
  • Job Type:Contract

Posted about 2 months ago

Grow your career as a Executive Administrative Assistant with an innovative global bank in Jersey City, NJ. Long-term contract with excellent growth potential. Will be required to work onsite 2-3 days per week.

Responsibilities include:
•    Will be responsible for support of all administrative needs of the Division Head and department. Will act as the administrative point of contact between senior management and internal/external clients.
•    Will handle senior executives' requests and queries appropriately.
•    Serve as resource for basic company policies and procedures such as vacation and expense reimbursements
•    Communicate with executives and line management to gather/convey relevant information for the day-to-day activities
•    Schedule day-to-day activities for the Global Head of the Division
•    Schedule and ensure travel arrangements and accommodations are scheduled for both domestic and international, including securing travel visa
•    Handle incoming calls, respond to inquiries, clarify company policies and procedures
•    Maintain frequently changing calendars through Outlook
•    Coordinate all aspects of executive level appointments, meetings, receptions and conference calls
•    Prepares and reviews materials and correspondence for meetings
•    Assist with creation/modification of presentations, spreadsheets, and other various documents
•    Prepare, reconcile, and track expense reports through T&E system
•    Order supplies and process invoices through P2P system
•    Organize and secure highly confidential company and employee information
•    Assist in ad-hoc reports special projects as needed
•    Serve as back up support for other managers or administrative staff when required

•    Bachelor's/University degree or equivalent experience
•    5+ years of experience as an Executive Assistant, supporting a global head/managing director 
•    Previous office administration experience preferably within a large and complex financial services or similar organization
•    Highly proficient in MS Office: Outlook, Word, Excel, PowerPoint
•    Prefer experience with MS Project, Visio, or Access
•    Demonstrated ability to quickly gain command of new systems
•    Excellent English grammar and spelling required. Consistently demonstrates clear and concise written and verbal communication skills.
•    Strong technical, analytical, organizational, interpersonal, project management, and verbal and written communication skills
•    Strong diplomacy skills with the ability to maintain confidentiality
•    Demonstrated work ethic, capable of disciplined self-motivation and commitment to the highest standards of professional integrity, maturity, and judgment
•    Strong project management skills
•    Ability to multitask and work effectively under pressure to meet deadlines
•    Highly organized with a strong attention to detail

About our client
Our client stands as one of the world's most renowned global banks and trusted brand with over 200 years of continuously evolving financial services. Its teams provide unique insights to more than 200 million clients and enable progress all over the world. While growing your career, you will work alongside some of the smartest minds in the industry who are excited to share their knowledge and to learn from you.

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer including disability and veteran and provides reasonable accommodations for all qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual you may request a reasonable accommodation under the American Disability Act (ADA). If you are a person with a disability needing assistance applying, or at any point in the hiring process, please email us at To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.

For hourly W2 contract roles MATRIX offers a highly competitive benefit package including Medical, Dental, Vision, Life, Disability, HSA, and 401(k) with pre and post-tax options.  Please see for more information.

For direct hire placement with our clients, benefits would be offered in accordance with that particular client’s offerings. This may include PTO, Medical, Dental, Vision, 401K and other pre and post-tax options.