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Collections Manager

  • Location: Dallas, 75201
  • Salary: 0.0
  • Job Type:Permanent

Posted over 1 year ago

This nationwide growing law firm has an immediate full-time opportunity in Downtown Dallas, TX for a Collections Manager.  The Client Accounts (Collections) Manager is primarily responsible for addressing specialized needs of the Client Inventory Management. Will lead a team of 3 Collections Specialists. Responsibilities include, but are not limited to, analyzing Client accounts receivable, retainer balances and unapplied payments, and developing/implementing processes and procedures to facilitate required analyses and reporting. Will work closely with Billing Attorneys, reaching out to Client contacts to ensure timely payments of outstanding invoices, successfully resolving difficult receivables, and providing firm leadership with information, analysis and action plans regarding Client payment trends, risks and challenges.  

This position requires working onsite Monday-Friday.

Responsibilities:

  • Lead a team of 3 Collections Specialists including training, time management, and performance management

  • Lead and/or assist with all aspects of receivables management with a heightened focus on resolving significantly delinquent accounts

  • Develop new processes / reporting as needed to facilitate collections management

  • Maintain constant communication/interaction with Clients and Billing Attorneys regarding status of AR / Retainer Balances / Unapplied monies

  • Provide periodic update information to Billing Attorneys regarding the status of their Client inventory positions

  • Deliver a high level of service to ensure Attorney and Client satisfaction while exercising appropriate discretion and independent judgment in the execution of assigned duties

  • Maintain a focus on quality of all communications with Firm Management, Billing Attorneys and Clients

  • Work collaboratively with the Billing Manager to efficiently address any billing / e-billing concerns or address any at-risk WIP

  • Proactively identify inventory trends and risks and develop sensible action plans to address them

  • Focus on reducing the AR write-offs of the Firm and minimizing AR that is over 90 days old

  • Work to help develop improved work flow methods for common AR tasks that will minimize time required of Billing Attorneys for request/approvals but still maintain appropriate internal controls

  • Work collaboratively with Business Intake and the Conflicts Attorney related to vetting new clients for potential financial risk, helping to maintain the approved client list, and the transfer of clients/matters when an attorney leaves the Firm

  • Interview all exiting attorneys. Coordinate the transfer of retained matters to other billing attorneys and coordinate any final billing for transferred matters with the Billing Manager / Billing Team. Coordinate the closing of associated clients/matters with the Matter Maintenance Team

  • Meet regularly with Firm leadership to discuss potential at risk accounts and develop action plans to address issues in a prompt and effectual way

  • Interact closely with the cash applications team to ensure timely and accurate postings of client payments

  • All other duties, as directed, to ensure the success of the Team and Firm


Qualifications:

  • Bachelor's degree preferred

  • 5 or more years of related experience in law firm and/or business-to-business collections

  • Excellent organizational skills and a keen attention to detail and quality

  • Excellent communication / presentation skills

  • Excellent relationship-building skills

  • Self- motivated with ability to drive results and work on multiple projects with minimal supervision

  • Ability to work in a team environment with changing priorities and time pressures

  • Highly proficient with Microsoft Excel, Microsoft Word and Microsoft PowerPoint

  • Experience with *Collect (or ARCS) preferred

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Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re a top 15 U.S. IT staffing firm and why our consultants rate us well above the industry average. People come to us for a job, and stay with us because of our top-notch consultant care.

For hourly W2 contract roles, MATRIX offers a highly competitive benefit package including Medical, Dental, Vision, Life, Disability, HSA, and 401(k) with pre and post-tax options. Please see https://www.matrixres.com/consultants-overview/benefits-and-payroll for more information. For direct hire placement with our clients, benefits will be offered in accordance with that particular client’s offerings. This may include PTO, Medical, Dental, Vision, 401K and other pre and post-tax options.

MATRIX is an Equal Opportunity Employer, including disability/vets. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Employment is subject to the successful completion of a pre-employment screening. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.