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Administrative Assistant III - Refinery

  • Location: Butler, 67042
  • Salary: $17 - $20 / hour
  • Job Type:Contract

Posted 4 months ago

Rebuild Americas Infrastructure with Our Fortune 200 Materials and Logistics Client

Position: Administrative Assistant III - Refinery
Location: El Dorado, KS, 67042
Term: 6 Months

Day-to-Day Responsibilities:
  • Conduct intermediate level administrative support and technical assistance for various departments under general supervision.
  • Perform daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.).
  • Provide mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.).
  • Meet and greet visitors, liaise with vendors and consultants to coordinate services as needed.
  • Order and distribute various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis.
  • Perform various data entry assignments.
  • Coordinate various processes and maintain documents and record related to process (may include audits).
  • Prepare, monitor and maintain various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
  • Provide administrative support as assigned and as needed.
  • May provide receptionist duties as needed.
  • May schedule travel arrangements.
  • May perform analysis and review of various assigned transactions.
  • May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment.
  • May act as department document control coordinator.
  • Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion

Is this a good fit? (Requirements):

  • A minimum of a High School degree or equivalent is required.


  • Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments.
  • Working knowledge of Microsoft products, especially Excel and Word.
  • Organized, effectively manages time, able to prioritize, and take initiative.
  • Ability to perform both technical and administrative clerical assignments.
  • Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills.
  • Ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure.
  • Detail oriented, punctual, dependable and flexible.
  • Works well with employees of all levels in organization.
  • Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment.


  • Knowledge of commercial insurance, Acord Insurance form, procurement, and ISO certification is preferred depending on assignment and location.

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re a top 15 U.S. IT staffing firm and why our consultants rate us well above the industry average. People come to us for a job, and stay with us because of our top-notch consultant care.

For hourly W2 contract roles, MATRIX offers a highly competitive benefit package including Medical, Dental, Vision, Life, Disability, HSA, and 401(k) with pre and post-tax options. Please see for more information. For direct hire placement with our clients, benefits will be offered in accordance with that particular client’s offerings. This may include PTO, Medical, Dental, Vision, 401K and other pre and post-tax options.

Motion Recruitment Partners is an Equal Opportunity Employer, including Veterans/Disability/Women. All applicants must be currently authorized to work on a full-time basis in the country for which they are applying, and no sponsorship is currently available. Accommodation will be provided in all parts of the hiring process as required under Motion Recruitment Employment Accommodation policy. Applicants need to make their needs known in advance.