Administrative Assistant III - Refinery

Rebuild Americas Infrastructure with Our Fortune 200 Materials and Logistics Client

• Conduct intermediate level administrative support and technical assistance for various departments under general supervision.
• Perform daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.).
• Provide mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.).
• Meet and greet visitors, liaise with vendors and consultants to coordinate services as needed.
• Order and distribute various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis.
• Perform various data entry assignments.
• Coordinate various processes and maintain documents and record related to process (may include audits).
• Prepare, monitor and maintain various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
• Provide administrative support as assigned and as needed.
• May provide receptionist duties as needed.
• May schedule travel arrangements.
• May perform analysis and review of various assigned transactions.
• May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment.
• May act as department document control coordinator.
• Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion

Is this a good fit? (Requirements):

• A minimum of a High School degree or equivalent is required.

REQUIRED SKILLS:

• Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments.
• Working knowledge of Microsoft products, especially Excel and Word.
• Organized, effectively manages time, able to prioritize, and take initiative.
• Ability to perform both technical and administrative clerical assignments.
• Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills.
• Ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure.
• Detail oriented, punctual, dependable and flexible.
• Works well with employees of all levels in organization.
• Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment.

PREFERRED SKILLS:

• Knowledge of commercial insurance, Acord Insurance form, procurement, and ISO certification is preferred depending on assignment and location.