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Administrative Assistant

  • Location: Los Angeles, 90067
  • Job Type:Contract

Posted 7 days ago

Contract Opportunity with a FULL suite of benefits!

Position: Administrative Assistant
Location: Los Angeles, CA
Term: 6 months

Day-to-Day Responsibilities:
  • Prepare and present data to various levels of staff, including senior and C-level management.
  • Prepare memos, letters, and other documents and reports for internal and external distribution.
  • Coordinate and facilitate meetings, including gathering and preparing agendas and other materials, arranging communications logistics (remote or otherwise), and taking minutes.
  • Respond to incoming phone calls, internal and external, as well as handling all other forms of incoming and outgoing correspondence.
  • Schedule appointments and maintain a calendar for the manager, including making travel and hotel arrangements.
  • Copy, file, organize and distribute various reports and documents.
  • Submit expense reports, sponsorship requests and check requisitions.
  • Create and maintain client and prospect address lists for marketing mailings and various other mailers.
  • Make catering arrangements for team and vendor meetings.
  • Order office and marketing supplies and create marketing packages.
  • Engage directly with all levels of external clients and prospects as well as internal team members, including senior executives.
  • Lead and manage special projects on behalf of the manager.
  • Act as a liaison for the loan team and Relationship Managers in the absence of the manager.
  • Navigate the organizational infrastructure to solve problems.
  • Provide input and suggestions for process improvements.
  • Assist with the recruiting and integration of new hires.

Is this a good fit? (Requirements):
  • Bachelor's degree.
  • 3 to 5 years of experience in the Financial Services Industry.
  • Strong working knowledge of Microsoft Office, particularly Excel and PowerPoint.
  • Ability to review and analyze data reports and manuals.
  • Excellent written and verbal communication skills.
  • Confidently and professionally communicate with all levels of staff, including executive management.
  • Strong presentation skills.
  • Excellent customer service skills.
  • Ability to work efficiently and accurately, with a keen eye for detail, in a fast-paced environment.
  • Able to review and analyze data reports and manuals.
  • Computer proficient.
  • Able to communicate effectively via telephone and in person.
  • May be required to lift 25-50lbs.
About our client
Founded in 1985, our client and its subsidiaries offer private banking, private business banking and private wealth management, including investment, trust and brokerage services. Join a team that continues to make significant investments in its digital solutions, including upgrading our consumer-facing technology.

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer including disability and veteran and provides reasonable accommodations for all qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual you may request a reasonable accommodation under the American Disability Act (ADA). If you are a person with a disability needing assistance applying, or at any point in the hiring process, please email us at MATRIX_HR@MatrixRes.com. To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.

For hourly W2 contract roles MATRIX offers a highly competitive benefit package including Medical, Dental, Vision, Life, Disability, HSA, and 401(k) with pre and post-tax options.  Please see MatrixRes.com/Benefits for more information.

For direct hire placement with our clients, benefits would be offered in accordance with that particular client’s offerings. This may include PTO, Medical, Dental, Vision, 401K and other pre and post-tax options.