Back to Job Search

Executive Assistant

  • Location: Tampa, 33610
  • Job Type:Contract

Posted 8 days ago

Grow your career as an Executive Assistant with an innovative global bank in Tampa, FL. Long-term contract with excellent growth potential. Will be required to be onsite 2-3 days per week. Will provide support to the sourcing leadership team.
 
Responsibilities:
  • Provide logistical support for hybrid working, shared desk space, working space requirements and booking conference rooms.
  • Preparation and formatting of word documents, spreadsheets, presentations, biographies.
  • Assist in ad hoc reports special projects as needed (i.e., create welcome packet for new hires, update New Hire Checklist, complete new hire onboarding tips & tricks).
  • Full assistance with onboarding new hires onsite and remotely.
  • Assist with IT issues including logging tickets, setting up drives, processing Marketplace requests.
  • Proactive diary maintenance.
  • Arrange meetings and Zoom calls.
  • Arrange for security passes, computer access and desk space for visitors to the Main Campus Office in Tampa.
  • Book travel and processing expenses.
  • Carry out routine administrative tasks such as filing, printing, photocopying, and collating of information.
  • Order supplies and process invoices through Procure to Pay system.
  • Process and follow-up on virtual requests.
 
Qualifications:
  • Administrative experience at senior level within a corporate environment.
  • Previous office administration experience.
  • Prefer experience within a large and complex financial services or similar organization.
  • Technologically proficient.
  • Highly proficient in Microsoft Office. Advanced knowledge of IT software packages including Word, Excel, PowerPoint, & Microsoft Outlook required.
  • Consistently demonstrates clear and concise written and verbal communication skills.
  • Demonstrated ability to quickly gain command of new systems.
  • Strong organizational and administrative skills.
 
 
About our client
 
Our client stands as one of the worlds most renowned global banks and trusted brand with over 200 years of continuously evolving financial services. Its teams provide unique insights to more than 200 million clients and enable progress all over the world. While growing your career, you will work alongside some of the smartest minds in the industry who are excited to share their knowledge and to learn from you.