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Executive Administrative Assistant

  • Location: New York, 10013
  • Job Type:Contract

Posted 25 days ago

Grow your career as an Executive Administrative Assistant with an innovative global bank in New York, NY. Long-term contract with excellent growth potential. Will be required to be onsite 3 days per week. Will provide professional and administrative services to the Business Unit Head and other senior-level management.
 
Responsibilities:
  • Provide logistical support for hybrid working, shared desk space, working space requirements and booking.
  • Preparation and formatting of word documents, spreadsheets, presentations, biographies.
  • Assist with IT issues including logging tickets, setting up drives, processing marketplace requests.
  • Proactive diary maintenance.
  • Arrange meetings and Zoom calls.
  • Arrange for security passes, computer access and desk space for visitors to the New York/New Jersey Office.
  • Book travel and process expenses.
  • Carry out routine administrative tasks such as filing, printing, photocopying, and collating of information.
  • Order supplies and process invoices through Procure to Pay system.
  • Process and follow-up on Virtual Requests.
  • Assist in ad-hoc reports special projects as needed.
 
Qualifications:
  • Experience at senior level within a corporate environment.
  • Previous office administration experience.
  • Prefer experience within a large and complex financial services or similar organization.
  • Advanced knowledge of IT software packages including Word, Excel, PowerPoint, & Microsoft Outlook required.
  • Strong organizational and administrative skills.
  • Consistently demonstrates clear and concise written and verbal communication skills.
  • Demonstrated ability to quickly learn new systems.
 
About our client
 
Our client stands as one of the world's most renowned global banks and trusted brand with over 200 years of continuously evolving financial services. Its teams provide unique insights to more than 200 million clients and enable progress all over the world. While growing your career, you will work alongside some of the smartest minds in the industry who are excited to share their knowledge and to learn from you.