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Administrative Assistant

  • Location: Los Angeles, 90067
  • Job Type:Contract

Posted 11 days ago

Contract Opportunity with a FULL suite of benefits!

Position: Administrative Assistant
Location: Los Angeles, CA
Term: 6 months

Day-to-Day Responsibilities:
  • Prepare and present data to various levels of staff, including senior and C-level management.
  • Prepare memos, letters, and other documents and reports for internal and external distribution.
  • Coordinate and facilitate meetings, including gathering and preparing agendas and other materials, arranging communications logistics (remote or otherwise), and taking minutes.
  • Respond to incoming phone calls, internal and external, as well as handling all other forms of incoming and outgoing correspondence.
  • Schedule appointments and maintain a calendar for the manager, including making travel and hotel arrangements.
  • Copy, file, organize and distribute various reports and documents.
  • Submit expense reports, sponsorship requests and check requisitions.
  • Create and maintain client and prospect address lists for marketing mailings and various other mailers.
  • Make catering arrangements for team and vendor meetings.
  • Order office and marketing supplies and create marketing packages.
  • Engage directly with all levels of external clients and prospects as well as internal team members, including senior executives.
  • Lead and manage special projects on behalf of the manager.
  • Act as a liaison for the loan team and Relationship Managers in the absence of the manager.
  • Navigate the organizational infrastructure to solve problems.
  • Provide input and suggestions for process improvements.
  • Assist with the recruiting and integration of new hires.

Is this a good fit? (Requirements):
  • Bachelor's degree.
  • 3 to 5 years of experience in the Financial Services Industry.
  • Strong working knowledge of Microsoft Office, particularly Excel and PowerPoint.
  • Ability to review and analyze data reports and manuals.
  • Excellent written and verbal communication skills.
  • Confidently and professionally communicate with all levels of staff, including executive management.
  • Strong presentation skills.
  • Excellent customer service skills.
  • Ability to work efficiently and accurately, with a keen eye for detail, in a fast-paced environment.
  • Able to review and analyze data reports and manuals.
  • Computer proficient.
  • Able to communicate effectively via telephone and in person.
  • May be required to lift 25-50lbs.
About our client
Founded in 1985, our client and its subsidiaries offer private banking, private business banking and private wealth management, including investment, trust and brokerage services. Join a team that continues to make significant investments in its digital solutions, including upgrading our consumer-facing technology.