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Workplace Experience Coordinator

  • Location: Smithfield, RI, 02917
  • Job Type:Contract

Posted 22 days ago

Terrific Contract Opportunity!

Position: Workplace Experience Coordinator
Location: Smithfield, RI 02917
Term: 4+ weeks (4/30/2021 to 6/6/2021) 

Day-to-Day Responsibilities:

  • Provides coordination and administrative support for delivery of Workplace Services.
  • Services include, but are not limited to:
  • Concierge Reception / Switchboard Conference & Meeting Room Management A/V Support Meeting & Event Management Community Programs Workplace Coaching & Onboarding Food Services Parking & Commute Bicycle & Local Shuttle Supported Employment Company Store Pet Programs Document Services Mail Services Record Archiving Office Supply Management Moves, Adds, Changes Furniture Management Space Reset Workplace Onboarding
  • Assists the Workplace Experience leadership team with general administrative support including invoice processing, travel arrangements, expense reporting, etc.
  • Requests building and/or equipment services as needed.
  • Provides administrative support for Workplace Experience team as directed, including expense management, meeting coordination, office and workplace experience equipment care, and supply management.
  • Manages accuracy, production, quality and retention of program materials; which may include administration of SharePoint sites or similar.
  • Ensures client and company materials comply with client and company brand guidelines.
  • Utilizes and maintains integrity of databases and other digital tools associated with service delivery, as requested.
  • Ensures all billings for business services are invoiced and billed as required.
  • Attends move meetings and coordinate all moves with client contacts.
  • Responds to customer requests and complaints regarding Workplace Experience services.
  • Maintains relationships with vendors that provide services and goods to the office.
  • Ensures all vendors used have current proof of insurance and contractual documentation in place, per requirements.
  • Administers Workplace Experience team member and third-party service provider on-boarding process, including new employee orientation, training, equipment and software ordering. Assists in the completion of the office Business Continuity plan.
  • Performs other duties as assigned.
Is this a good fit? (Requirements):
  • Diploma or GED required.
  • A minimum of 1 - 2 years related experience (e.g. Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Comfortable meeting and engaging with new people.
  • Warm and engaging demeanor.
  • Ability to assess circumstances, empathize and offer help.
  • Requires basic knowledge of financial terms and principles.
  • Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.
  • Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc.
  • Comfortable with and embracing of new technologies and digital tools; such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications.
  • Best candidates will have a genuine interest in in anticipating and serving the needs of others.
  • A warm demeanor and desire to collaborate with others is key.
  • Physical ability to assist with warehouse operations. Able to lift 50 lbs.

If this looks like a perfect fit, apply today!