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Recruiting Operations

  • Location: San Francisco, 94111
  • Job Type:Contract

Posted about 1 month ago

Title: Recruiting Operations
Location: Remote
Type: Contract

Job Description: 
Recruiting Operations is a part of our Employee Success (HR) team at Salesforce. We are made up of Recruiters, Sourcers, Coordinators, Programs, and Operations that consistently collaborate to build out Salesforce’s dynamic recruiting program.

You will play a critical role in our Recruiting Operations team. This role will be part of a team of highly skilled specialists who keep the recruiting organization running smoothly on the backend.

The role will cover a breadth of partnerships and require familiarity with processes across ES that touch on recruiting in any capacity. Comfort communicating with various groups within and outside of the organization (Candidates, Employees, Legal, Background Vendors, Hiring Managers, ESBPs, etc) is essential. You will play a critical part in the Compliance aspects of Global Recruiting via our Background Investigations (BI) team. This team manages all BIs globally. These include standard BIs as well as Federal Background Checks, Special Project requests, Mergers and Acquisitions Backgrounds and ticket management to ensure employee access is correct.

A successful candidate will be reliable, flexible, able to work with little direction, consistently meet all deliverables, and adaptable to partnering with teammates across the globe and from different departments who have different work styles.


  • Maintain confidentiality at all times
  • Execute the standard Background Investigation process for candidates and employees who are seeking employment
  • Execute the Federal Background Check process for employees who are seeking Federal clearance
  • Collaborate with the Mergers and Acquisitions team
  • Coordinate and Execute Acquisition Background Investigations
  • Partner with various internal compliance teams, external government agencies and vendors to usher employees throughout the process
  • Manage a support model for our client groups within and outside of recruiting (Candidates, Employees, Legal, Background Vendors, Hiring Managers, ESBPs, Recruiting Coordinators,etc). Provide excellent customer services to these client groups
  • Communicate clearly and professionally with internal employees and external candidates about personal data and detailed processes, ensuring a smooth process and excellent experience for all
  • Track minute details and status of the employee’s Background Investigation and access status
  • Consistently report out status of employees throughout various stages of the process to stakeholders, internally and externally
  • Formulate remediation plan and next steps of action as and when necessary
  • Become intimately familiar with our Background Investigation vendors to see areas of opportunity related to processes, systems and integrations
  • Recognize opportunities for efficiencies in processes, and come forward with recommendations and plans to put changes in place
  • Partner closely with Business Technology (BT) and HR Technology teams. Participate in system testing for enhancement release processes
  • Build out simple and clear process maps and step by step guidelines
  • Meet all internal team service level agreements (SLAs)
  • Manage the daily audit to ensure compliance
  • Support and partner with a global team. We have Ops team members and Recruiting clients in all regions (AMER, EMEA, JAPAC) - flexibility and adaptability to time zones and locations is a must

Minimum Qualifications:

  • 2-4 years of experience in an Operational or Recruiting role
  • Proficiency in Google Apps, Excel and Workday
  • Background Investigation program experience

Preferred Qualifications:

  • Ability to navigate a highly matrixed and complex working environment
  • Strong email and verbal communication skills; ability to communicate with brevity and purpose
  • Ability to build relationships across teams
  • Ability to listen to and understand business requirements
  • Ability to create actionable plans and drive towards resolutions
  • Business Analyst outlook - question current processes and approach issues with a solution-oriented mindset
  • Strong customer service skills and ability to lead by example to deliver excellent customer experience to our internal clients
  • Ability to prioritize and effectively manage deadlines
  • High level of interpersonal skills with the ability to work with multiple groups, including remote teams, and build strong personal networks across a complex, fast-moving organization
  • Familiarity with Excel, Google Docs, Google Slides, Lucid chart, and Smartsheets
  • A preference for and ability to thrive in dynamic, fast-paced, and high-growth environments
  • ATS familiarity and experience a plus


Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer and provides reasonable accommodations for qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual with a disability, you may request a reasonable accommodation under the American Disability Act (ADA) by emailing To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.