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Receptionist

  • Location: Panama City, 32408
  • Salary: 23.1
  • Job Type:Contract

Posted 7 months ago

Dynamic contract opportunity with a progressive commercial real estate services company.

Position: Receptionist
Location: Panama City, Florida 32408
Hourly Rate: $23.10/hr.
Term: 2 Months Contract

Day-to-Day Responsibilities:
  • Provides coordination and administrative support for delivery of Workplace Services.
  • Services include, but are not limited to: Concierge Reception / Switchboard Conference & Meeting Room Management A/V Support Meeting & Event Management Community Programs Workplace Coaching & Onboarding Food Services Parking & Commute Bicycle & Local Shuttle Supported Employment Company Store Pet Programs Document Services Mail Services Record Archiving
  • Office Supply Management Moves, Adds, Changes Furniture Management Space Reset Workplace Onboarding.
  • Assists the Workplace Experience leadership team with general administrative support including invoice processing, travel arrangements, expense reporting, etc.
  • Requests building and/or equipment services as needed.
  • Provides administrative support for Workplace Experience team as directed, including expense management, meeting coordination, office and workplace experience equipment care, and supply management.
  • Manages accuracy, production, quality and retention of program materials, which may include administration of SharePoint sites or similar.
  • Ensures client and company materials comply with client and company brand guidelines.
  • Utilizes and maintains integrity of databases and other digital tools associated with service delivery, as requested.
  • Ensures all billings for business services are invoiced and billed as required.
  • Attends move meetings and coordinate all moves with client contacts.
  • Responds to customer requests and complaints regarding Workplace Experience services.
  • Maintains relationships with vendors that provide services and goods to the office.
  • Ensures all vendors used have current proof of insurance and contractual documentation in place, per requirements.
  • Administers Workplace Experience team member and third-party service provider on-boarding process, including new employee orientation, training, equipment and software ordering.
  • Assists in the completion of the office Business Continuity plan.
  • Performs other duties as assigned.

Is it a good fit? (Requirements):
  • HS Diploma or GED required.
  • A minimum of 1 - 2 years related experience (e.g., Front Desk, Concierge, Hospitality, Room Management, or Customer Service roles) is preferred.
  • Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Comfortable meeting and engaging with new people.
  • Warm and engaging demeanor.
  • Ability to assess circumstances, empathize and offer help.
  • Requires basic knowledge of financial terms and principles.
  • Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.
  • Comfortable with and embracing of new technologies and digital tools, such as Apps, databases, financial management, work order management, social networking, cloud technologies, handheld mobile technologies and applications, and communications.
  • Best candidates will have a genuine interest in in anticipating and serving the needs of others.
  • A warm demeanor and desire to collaborate with others is key.
  • Physical ability to assist with warehouse operations.
  • Able to lift 50 lbs.
 
An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

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Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer including disability and veteran and provides reasonable accommodations for all qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual you may request a reasonable accommodation under the American Disability Act (ADA). If you are a person with a disability needing assistance applying, or at any point in the hiring process, please email us at MATRIX_HR@MatrixRes.com. To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.

For hourly W2 contract roles MATRIX offers a highly competitive benefit package including Medical, Dental, Vision, Life, Disability, HSA, and 401(k) with pre and post-tax options.  Please see MatrixRes.com/Benefits for more information.

For direct hire placement with our clients, benefits would be offered in accordance with that particular client’s offerings. This may include PTO, Medical, Dental, Vision, 401K and other pre and post-tax options.