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Receptionist

  • Location: Richmond, City of Richmond, Virginia, 23228
  • Salary: 17.0
  • Job Type:Contract

Posted about 1 month ago

Contract Opportunity!

Position: Receptionist
Location: Richmond, Virginia, 23228
Hourly Rate: $17/hr.
Term: 2 Months Contract

Day-to-Day Responsibilities:

  • Provides administrative support to a department or office location
  • Provides support for reception and guest services, mail services, phone, meeting rooms and location services
  • Receives and directs incoming calls to appropriate personnel and voicemail
  • Greets and announces clients, applicants and visitors
  • Follows security procedures for recording guests, suppliers and other visitors
  • Arranges escorts as needed
  • Issues visitor passes and validates parking
  • Assists with scheduling and preparing meeting and conference rooms
  • Coordinates setup of conference/meetings rooms
  • Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition
  • Arranges video and/or web conferencing as needed
  • Coordinates catering for meeting and events
  • May negotiate pricing and menus
  • Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit
  • Performs general clerical duties associated with distributing office faxes, packages and mail as required
  • Uses tracking systems to record inbound and outbound courier, freight and mail
  • Meters mail
  • Arranges messenger service as needed
  • Follows location security procedures for screening inbound deliveries
  • Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc
  • Maintains neat appearance reception area, conference rooms café and other common areas
  • Requests building and housekeeping services as needed
  • Periodically inspects common area equipment to ensure good operating condition
  • Arranges equipment service as needed
  • Maintains records and logs of service requests and tracks their status
  • Maintains a file of services including transportation sources, accommodations, and referral contacts
  • May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.
  • Performs other duties as assigned

 

Is it a good fit? (Requirements):

  • HS Diploma or GED required
  • Prior Front Desk, Concierge, customer service or other hospitality experience preferred
  • Intermediate skills with Microsoft Office Suite