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Real Estate Services Administrator

  • Location: Dallas, 75201
  • Salary: 20.34
  • Job Type:Contract

Posted 13 days ago

Dynamic contract opportunity with a progressive commercial real estate services company.

Position: Real Estate Services Administrator
Location: Dallas, Texas 75201
Hourly Rate: $20.34/hr.
Term: 2 Months Contract

Day-to-Day Responsibilities:
  • Under limited supervision, provides general administrative support for the Real Estate Management Team.
  • Assists with tenant and vendor customer service.
  • Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
  • Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc.
  • in accordance with prescribed standards.
  • Works with Building Technician staff and vendors to compile a list of maintenance items.
  • May open work orders.
  • Coordinates and monitors status of work assigned to vendors.
  • Coordinates tenant events and appreciation.
  • Assists with publication and distribution of tenant newsletter.
  • May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
  • Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed.
  • Comply with bid process guidelines.
  • Assists with preparations of monthly and quarterly management reports.
  • Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence.
  • Administers accounts payable and accounts receivable.
  • Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.
  • Performs other duties as assigned.

Is it a good fit? (Requirements):
  • High school diploma or general education degree (GED) and a minimum of three years of related experience and/or training.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Requires basic knowledge of financial terms and principles.
  • Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.
  • Intermediate to advanced skills with Microsoft Office Suite.

An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer and provides reasonable accommodations for qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual with a disability, you may request a reasonable accommodation under the American Disability Act (ADA) by emailing MATRIX_HR@MatrixRes.com. To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.