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Project Coordinator

  • Location: Jacksonville, 32256
  • Salary: 31.03
  • Job Type:Contract

Posted 7 months ago

Dynamic contract opportunity with a progressive commercial real estate services company. 
Position: Project Coordinator
Location: Jacksonville, Florida 32256
Hourly Rate: $ 31.03/hr.
Term: 5 Months Contract

Day-to-Day Responsibilities:
  • Audits, solicits and provides reporting on Project Management key performance indicators.
  • Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include status update, budget, schedule and risk, BP and Special Projects lists/status.
  • Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client.
  • Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.
  • Enters project information data (i.e. project status updates, schedule updates, cash flow forecasts, invoicing) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
  • Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
  • Coordinates consultant, vendor and contractor site-specific access packages, as required by client.
  • Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.
  • Respond to internal and external customer inquiries concerning performance reports and project tracking system data.
  • Maintains active Capital and Special Project tracking documents for project team.
  • assist project management team in the implementation of and monitoring the adherence to project administrative practices and policies.
  • Provide internal and external customer training on PM application.
  • Submits and tracks Capital Appropriation/Purchase Order requests for project team.
  • Assist project team in project close-out/ETOP procedures, including client specific processes.
  • Train new administrative assistants and temporary employees on project policies and administration.
  • Prepare routine and special client reports as required.
  • Assists with project administration deliverables for project team (i.e. Meeting scheduling, meeting minutes compilation; budget and schedule tracking; schedule updates; move management; project closeout, and general PD Team support).
  • Other duties may be assigned.

Is it a good fit? (Requirements):
  • High School diploma or General Education Degree (GED) required.
  • Associate's Degree (AA/AS) , College Diploma in Architecture or Engineering Technology or equivalent preferred.
  • Minimum of one year(s) of related experience.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Requires basic knowledge of financial terms and principles.
  • Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.
  • Intermediate skills with project management software and Microsoft Office Suite products.
  • Proven organizational skills.
  • Ability to complete multiple tasks as assigned.
An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer including disability and veteran and provides reasonable accommodations for all qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual you may request a reasonable accommodation under the American Disability Act (ADA). If you are a person with a disability needing assistance applying, or at any point in the hiring process, please email us at To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.

For hourly W2 contract roles MATRIX offers a highly competitive benefit package including Medical, Dental, Vision, Life, Disability, HSA, and 401(k) with pre and post-tax options.  Please see for more information.

For direct hire placement with our clients, benefits would be offered in accordance with that particular client’s offerings. This may include PTO, Medical, Dental, Vision, 401K and other pre and post-tax options.