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Executive Assistant/Project Coordinator REMOTE

  • Location: San Francisco, California, 94105
  • Job Type:Contract

Posted about 2 months ago

Title: Executive Assistant/Project Coordinator  REMOTE
Location: Remote (west coast hours) San Francisco, CA based company
Type: Contract

Our rapidly scaling Global SaaS client, the Identity Leader, is seeking a Product Team Project Coordinator / Executive Assistant.   Amazing opportunity to get a foot in the door at this outstanding high-growth public company, and an incredible culture where dynamic work is the norm.

Job Description: 
  • Coordinator role that will help cover multiple admin projects for a Product team.
  • Manage Executive calendars, meetings and events.
  • Prepare necessary presentation materials for meetings. 
  • Document and follow up on important actions and decisions from meetings.
  • Manage project plans/schedules for various initiatives.
  • Ensure project deadlines are met by monitoring project progress and handling any issues that arise.
  • Provide administrative support as needed, such as executive expense reports and other administrative tasks.
  • Assist with the ideas and execution of initiatives – including meetings, events, etc. -- related to building broader cross functional team culture.
  • 4-year degree from an accredited institution in Project Management, Business Administration, or equivalent discipline.
  • Proven work experience as a Project Coordinator or in a similar role.
  • Knowledge of project management concepts, tools and activities, including Smartsheet, G Suite, Office 365 (SharePoint, Teams, Outlook, Word, Excel, PowerPoint, and Visio).
  • Proficient in using virtual meeting technologies such as Zoom, Microsoft Teams, or similar systems.
  • Experience planning, facilitating, and managing large-scale meetings and events; such as town halls, etc.
  • High degree of personal ownership and accountability to consistently deliver results and prioritize work in a fast paced and high-profile environment.
  • Ability to act with minimal direction and see challenges/obstacles ahead.
  • Excellent interpersonal, collaborative and communication skills; demonstrated ability to establish positive working relationships at all levels of the organization.
  • Ability to convey complex information, in a clear and concise manner.
  • Excellent attention to detail and accuracy.