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Payroll and Tax Specialist

  • Location: Scottsdale, Arizona, 85254
  • Salary: 65000.0
  • Job Type:Contract to Hire

Posted 13 days ago

Terrific Contract to Hire Opportunity with a FULL suite of benefits!

Our client is a diversified, global portfolio of niche brands and businesses that manufactures highly engineered products and solutions for our customers. They are committed to generating superior shareholder returns by combining a unique management style of decentralization, entrepreneurial spirit, active mergers and acquisitions, and a balanced approach to capital deployment, all with a culture of continuous improvement as embodied in the company culture. Markets include commercial roofing, specialty polyurethane, aerospace, medical, defense, transportation, industrial, protective coating, auto refinishing, agriculture, mining, and construction. 

Position: Payroll and Tax Specialist

Location: Scottsdale, AZ

Salary: $60,000 - $65,000 (DOE)

In this function, the Payroll Specialist provides superior customer service to employees and managers while supporting established payroll processes in an employee oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, retaining and ongoing development of a superior workforce. The Payroll Specialist supports the payroll services function and is responsible for the accurate and timely processing and administration of assigned payroll groups.

Duties and Responsibilities:

  • Expertise in taxes and reporting - a minimum of 5+ years.
  • Experience with ADP.
  • Prior experience working in a Corporate office environment with responsibilities in supporting other locations.  
  • Participates in the accurate and timely compilation, preparation and processing of multi-state payroll data in accordance with state and federal regulations and company policies and procedures.
  • Gathers and tracks time records of employees and calculates hours worked as required to make accurate and compliant payroll payments.
  • Sets up and processes appropriate tax withholdings, deductions and deferrals for employees, including new hires and adjustments for existing employees.
  • Maintains and documents all payroll records including payment of direct compensation, equity awards, regular taxes and required or elective deductions and deferrals related to employee payments.
  • Maintains and documents all payroll records including payment of direct compensation, equity awards, regular taxes and required or elective deductions and deferrals related to employee payments.
  • Performs payroll processing quality assurance reviews; identifies and resolves payroll processing/data errors.
  • Audits payroll records relating to personnel changes and coordinates actions as required to ensure employee records and related payroll data is complete and accurate.
  • Processes yearend federal, state and local tax returns, including W2 and 1099 statements.
  • Acts as liaison to, and responds to questions from, employees regarding payroll related issues or concerns; responds to inquiries from managers and provides payroll guidance as needed.
  • Maintains integrity, confidentiality, and accuracy of personnel database.
  • Provides weekly/monthly reports to accounting and other departments as assigned or requested.
  • Enters, sets up, and responds to Garnishment/Lien Responses timely and within regulations as ruled by state or local jurisdictions as directed.
  • Communicates/supports employee inquiries as it applies to payroll policy and procedures.
  • Follows established Standard Work processes to ensure regulatory compliance and maximize payroll system effectiveness.
  • Performs additional duties as requested, directed, or assigned.

Knowledge, Skills & Abilities:

  • Expertise in taxes and reporting - a minimum of 5+ years.
  • Strong working knowledge of federal and state wage and hour laws, multistate payroll processing, payroll tax requirements, garnishment regulations. Understanding of basic accounting principles.
  • Strong interpersonal and communication skills, HRIS experience specifically in payroll, timekeeping, and benefits administration systems (preferably ADP and Time Clock Plus),
  • Microsoft Word, Excel, and Outlook.
  • Ability to problem solve, ability to work within a cohesive team environment, strong attention to detail, strong interpersonal skills, ability to work within firm deadlines.


  • Equipment Operated: PC, phone, fax, copier.
  • Data Used: Confidential personnel and payroll data.
  • Materials Used: Electronic and paper records and documents.
  • Interactions with Others: Frequent interaction with employees at all levels on a daily basis.

Education & Experience Requirements:

  • Bachelor’s Degree in Accounting, Business Administration preferred; requisite job experience will be considered in lieu of degree.
  • Minimum of 5+ years payroll experience required; 5+ years of multistate payroll experience (including California) required.
  • Prior experience working in an ADP payroll environment.

Work Environment/Time Worked:

  • Work Environment: Office environment.
  • Time Worked: Monday – Friday, 8 am to 5 pm, with the ability to work additional hours as required.
  • Travel: Not routinely required.

Physical Requirements:

  • This position requires a high degree of ability to exchange ideas/information with others, exercise complex decision making and problem solving skills, and recall and use acquired knowledge on a routine basis.
  • Ability to sit for long periods of time and regular use of computer and phone are also required.

Supervisory Responsibilities:

  • This position does not supervise others.