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Payroll Manager

  • Location: Dallas, 75254
  • Salary: 100000.0
  • Job Type:Permanent

Posted 4 months ago

This North American Logistics industry leader has an immediate full-time opening in Addison, TX for a Payroll Manager with ADP experience (EV5 or Workforce).  The expectations are to work onsite 3 days per week - Monday, Tuesday, and Wednesday.  The Payroll Manager will manage the payroll processing of over 14,000+ US employees on a weekly and bi-weekly basis in a fast-paced organization for a multi-state employer. Will ensure that payroll is compliant with all federal, state, and local payroll laws in addition to maintaining SOX and internal audit compliance. Will drive efficiency and process improvement including performing audits and reconciliations of payroll data while reviewing all phases of payroll and various functions associated with it and approve payrolls weekly. Will also have oversight over the administration of payroll policies and procedures, regulations, partnering with HR, Accounting & Finance, and division leaders to drive standardization and optimization of all payroll policies and procedures.  Will be the primary escalation point for payroll related inquiries, and will respond to frequent and urgent requests for information relating to payroll, payroll policy matters and requires exceptional attention to detail, problem solving, and excellent customer service support skills.

Key Responsibilities:
•    Managing payroll processing operations for 14,000+ multi-state employee on a weekly basis.
•    Monitoring governmental and statutory requirements for tax obligations and wage payments.
•    Establishing policies and payroll procedures including accurate calculation of wages, company deductions, garnishments, tax withholding, bonus payments and deferred stock payments.
•    Performing analysis, generate reports, and assisting with special projects that will streamline processes and improve procedures.
•    Managing day to day issue resolution and task prioritization of the team to ensure service level expectations are met.
•    Acting as point of escalation and work to identify, track, document, and resolve errors, issues, and risks proactively with timely further escalation of unresolved items to senior management.
•    Reviewing work of payroll processing team members ensuring payroll cycles are processed accurately and completed within required time periods, ensuring required approvals for changes.
•    Reviewing and approving pay end remittances, and ensuring payments and reporting is completed within set due dates.
•    Ensuring the accurate and on-time governmental reporting and compliance.
•    Collaborating with internal stakeholders (including HR, Finance, IT, Accounting, Legal, Operations, Tax, and Internal Audit) to address complaints, support information requests, resolve problems/issues and implement change that will create a best-in-class payroll operation and an excellent associate experience.
•    Managing setup of payroll for newly established entities and support expansion to new divisions.
•    Researching, reviewing, analyzing, designing and testing systems and current procedures/processes, identifying areas for improvement and developing and implementing a standardization system across the organization.
•    Maintaining industry trend knowledge by participating in ADP Bridge Community and other forums, including on-line discussions, brainstorms, voting, training, webinars, etc.
•    Developing and managing special projects as identified by the Director of Payroll (i.e. Paycard Implementation, Paperless Initiative, Acquisitions, Year-End, etc.).
•    Managing relationships with third-party service providers.
•    Maintaining confidentiality of any payroll, private employee information and any proprietary information and ensuring payroll information is secure.
•    Providing performance management feedback to staff/management and providing recommendations on individual performance of team members to senior staff.
•    Providing back-up coverage to payroll team in the case of absences when required.
•    Performing other related duties as assigned

Requirements: 
•    Bachelor's degree or equivalent combination of education and experience required
•    Recent experience with managing the payroll processing for at least 7,000 employees.
•    Experience with leading/managing a payroll team.
•    7-10+ years’ experience in processing payroll with at least five (5) years of experience in a payroll management capacity with responsibility for preparing federal and state payroll tax reports.
•    ADP experience is required (EV5 or Workforce) and ADP Vantage System experience is strongly preferred.
•    Minimum 5 years multi-state payroll processing & tax administration experience preferred.
•    CPP Certification strongly preferred.
•    Experience processing payroll for both union and non-union employees.
•    Experience in Shared Services organization processing multiple and complex payroll systems.
•    Strong leadership skills balanced with a willingness to play a 'hands-on' role.
•    Commitment to accuracy and quality, with superior attention to detail.
•    Flexible; able to perform and deliver excellent results under high pressure.
•    Extensive knowledge in Payroll & Accounting procedures and Payroll Tax Laws & Regulations.
•    The ability to translate business objectives and unmet needs into a clear vision and roadmap, with rigorous requirements, then support the execution of that vision.
•    Strong bias for action with a demonstrated track record of owning and delivering solutions successfully.
•    Outstanding communication and interpersonal skills.
•    Strong problem-solving skills and the ability to analyze data, draw conclusions, and develop actionable recommendations.
•    Strong project and time management skills; knowledge of project management methodology.
•    Understanding of pay calculations, payroll processes, pay standards and wage and hour laws.
•    Previous experience working with Time & attendance files and systems (Kronos).
•    2 Years working with database reporting systems, word processing and spreadsheet software experience (i.e., Access, Word, Excel) including writing documentation that describes installation and operating procedures and the ability to write complex formulas and calculations; experience using pivot tables and vlookups.

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer including disability and veteran and provides reasonable accommodations for all qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual you may request a reasonable accommodation under the American Disability Act (ADA). If you are a person with a disability needing assistance applying, or at any point in the hiring process, please email us at MATRIX_HR@MatrixRes.com. To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.