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Operations/Permitting Service Coordinator

  • Location: Birmingham, 35244
  • Job Type:Contract

Posted about 2 months ago

Do you have experince with permitting? We are seeking a an Operations Coordinator for a contract opportunity in Birmingham, AL. This position will be responsibile for processing excavation permit applications and secured permits through Maximo and Oracle. 

Duties and responsibilities:

  • Create permit applications in Maximo for all Municipalities in Alabama, Gulf and Mississippi areas

  • Apply to municipalities by email, phone, U.S. Mail, the municipal website for permits

  • Update Maximo with approved permits when acquired

  • Process for payment municipality invoices for permits

  • Maintain & update permit status in numerous municipality permit websites

  • Regular attendance is considered an essential job function

  • Send, receive, and file correspondence for municipalities

  • Handle municipality inquires or complaints

  • Process for payment invoices for railroad permits and certificates of insurance

  • Type letters as required for permit extensions and vacated streets

  • Type letters for Right of Way (R.O.W.) manager and representatives as needed

  • Type payment request forms as needed for advance paying municipalities, recording easements, water hydrant permits, etc. Process cash coupons for refund of fees

  • Prepare and mail Pipeline Awareness & Safety information for municipalities

  • All other duties as assigned

Essential characteristics and competencies:

  • Ability to demonstrate the core and job category competencies: customer-focused, results-driven, teamwork, communications, adaptability, initiative, problem solving and quality

  • Ability to lead by example in support of the company’s essential characteristics and values: strong ethics and integrity, dedication to a safe work environment, commitment to a diverse workforce that recognizes and respects every individual’s unique skills and perspectives

Required education (certifications, licenses, etc.):

  • High school diploma or G.E.D

Required competencies, knowledge, skills and abilities:

  • One year of experience using Microsoft Word, Excel, Adobe, and Access preferred

  • Knowledge of Maximo, iMap/ArcGIS, or Oracle systems preferred

  • Ability to type 50 correct words per minute

  • Ability to use a calculator, copier, and fax machine

  • Ability to proofread work

  • General computer knowledge and basic computer skills

  • Detail-oriented and accurate


Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer including disability and veteran and provides reasonable accommodations for all qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual you may request a reasonable accommodation under the American Disability Act (ADA). If you are a person with a disability needing assistance applying, or at any point in the hiring process, please email us at To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.