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Lease Admin Analyst - Remote

  • Location: Seattle, Washington, 98109
  • Job Type:Contract

Posted 16 days ago

Terrific Contract Opportunity!

Position: Lease Admin Analyst
Location: Remote
Term: 5+ months

Day-to-Day Responsibilities:

  • Working with external landlords to make sure payments are set up correctly
  • Review lease language // reconcile account // handle disputes
  • processing rent batches
  • Review emails, reconcile rent payments (monthly), gathering invoices, reviewing leases, checking rent schedules, preparing batches, setting up vendors,
  • Working on large retail account with a team of 8, process rent, manage lease space
  • Resolves critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items.
  • Establishes and maintains working relationship with clients and/or landlords.
  • Acts as a team lead including providing work flow direction to co-workers and providing account supervision.
  • Ensures data integrity and accuracy by performing quality control review of work completed by team members.
  • Prepares lease abstracts and edits them for accuracy.
  • Writes narratives for monthly variance reports, providing analysis and interpretation of lease information to clients.
  • Tracks payables and receivables associated with the leases in portfolio.
  • Processes client rent rolls utilizing the database.
  • Prepares export files and sends to accounting for payables processing.
  • Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding.
  • Reviews profit center reports for accuracy.
  • Prepares and distributes periodic and ad hoc reports in a timely, accurate manner.
  • Designs reports utilizing various report writers, Excel, Word, and/or Access. Reviews standard reports prepared by team members for accuracy.
  • Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks.
  • Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.
  • Creates and maintains client lease files ensuring they contain current, accurate information.
  • Serves as a member of a transition team, if needed, to get a new account set up and operating quickly and efficiently.
  • Cross-checks and reviews work of peers to ensure quality and accuracy of data.
  • May provide and/or assist with budgeting and forecasting activities.
  • May conduct financial analysis/accounting as appropriate, including AR/AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.).
  • Performs other duties as assigned.
Is this a good fit? (Requirements):
  • Understands commercial leases
  • High school degree or general education degree required plus a minimum of four years related work experience, preferably including property management or accounting.
  • Bachelor's degree from a four-year college or university with Accounting, Finance or Real Estate preferred.
  • Excellent written and verbal communication skills.
  • Strong organizational and analytical skills.
  • Ability to provide efficient, timely, reliable and courteous service to customers.
  • Ability to effectively present information.
  • Requires in-depth knowledge of financial terms and principles.
  • Ability to calculate complex figures and conduct financial/business analysis including the preparation of reports.
  • Ability to comprehend, analyze, and interpret documents.
  • Ability to solve problems involving several options in situations.
  • Requires intermediate analytical and quantitative skills.
  • Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products).
  • Ability to work well under pressure.
  • Advanced organizational skills.
If this looks like a perfect fit, apply today!