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IT Project Coordinator

  • Location: Scottsdale, 85255
  • Job Type:Contract

Posted 23 days ago

Our client, a leading US retailer based in Scottsdale, AZ is in search of an experienced IT Project Coordinator to work within their PMO group providing support to project managers on a variety of Infrastructure and 3rd party software integration projects.

Details:
Duration: Long term- 12+ month contract.
Location: Remote to start, but will be required to be onsite at their Scottsdale office in a hybrid capacity in the February timefram.
Key Skills: Excel, ServiceNow, IT Project Coordination, Office 365, Sharepoint, Powerpoint.
 

General Description:

The Project Coordinator provides project management support to the PMO department by assisting with administrative and coordination activities required for projects.

 

Essential Duties and Responsibilities:

  • Maintains project documents such as:  project plans, risk/contingency plans, issue and action item listings, expense tracking reports, and project status reports.
  • Supports Organizational Change Management activities as needed.
  • Schedules meetings, prepares meeting space (conference room set-up, network connectivity, WebEx, etc.) records and publishes meeting minutes.
  • Performs follow-up on action items assignments, escalates significant risks and issues to the primary project manager.
  • Perform all activities required for on-boarding and off-boarding project support personnel,  arrange for computer equipment, security, network access, office supplies, etc.
  • Monitors project costs and resource usage including maintaining time tracking spreadsheets and project team vacation calendar.
  • Compile internal project expense reporting for Accounting and Finance
  • Routing and recording of project related invoices.
  • Serves as the departments records management coordinator.
  • Other duties may be assigned.

 

Qualifications:

  • This position requires 2 or more years of related experience in project administration and/or office administration. 
  • Proficient in the use of Microsoft Office (Excel, Word and PowerPoint) tools required. 
  • Document management experience a plus.
  • This position also requires excellent interpersonal, analytical, communication, organizational, and problem solving / critical thinking skills.
  • In addition, this position requires the candidate be able to multi-task and work successfully within strict deadlines.
  • Knowledge of Microsoft Project and Visio desired.
  • Experience with Scrum / Agile is preferred.
  • The role requires someone who is a self-starter, who can work independently but is not afraid to ask questions and understands the value of asking questions to ensure understanding and alignment.

 

Educational Requirements:

This position requires an Associate’s Degree or equivalent work experience in Project Management, Computer Science, Business Administration, Business Analysis, or related field.

General Description:

The Project Coordinator provides project management support to the PMO department by assisting with administrative and coordination activities required for projects.

 

Essential Duties and Responsibilities:

  • Maintains project documents such as:  project plans, risk/contingency plans, issue and action item listings, expense tracking reports, and project status reports.
  • Supports Organizational Change Management activities as needed.
  • Schedules meetings, prepares meeting space (conference room set-up, network connectivity, WebEx, etc.) records and publishes meeting minutes.
  • Performs follow-up on action items assignments, escalates significant risks and issues to the primary project manager.
  • Perform all activities required for on-boarding and off-boarding project support personnel,  arrange for computer equipment, security, network access, office supplies, etc.
  • Monitors project costs and resource usage including maintaining time tracking spreadsheets and project team vacation calendar.
  • Compile internal project expense reporting for Accounting and Finance
  • Routing and recording of project related invoices.
  • Serves as the departments records management coordinator.
  • Other duties may be assigned.

 

Qualifications:

  • This position requires 2 or more years of related experience in project administration and/or office administration. 
  • Proficient in the use of Microsoft Office (Excel, Word and PowerPoint) tools required. 
  • Document management experience a plus.
  • This position also requires excellent interpersonal, analytical, communication, organizational, and problem solving / critical thinking skills.
  • In addition, this position requires the candidate be able to multi-task and work successfully within strict deadlines.
  • Knowledge of Microsoft Project and Visio desired.
  • Experience with Scrum / Agile is preferred.
  • The role requires someone who is a self-starter, who can work independently but is not afraid to ask questions and understands the value of asking questions to ensure understanding and alignment.

 

Educational Requirements:

This position requires an Associate’s Degree or equivalent work experience in Project Management, Computer Science, Business Administration, Business Analysis, or related field.

 

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

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At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

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