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Occupancy Planner

Posted 2 months ago

Terrific 12+ month contract opportunity with long-term potential in Tampa, FL for an Occupancy Planner. Will provide program management and analytical support for designated projects and assignments at a client property. Will receive direction from Asset Management and coordinates with the facility and project management teams. Will support the execution of the various services and processes relating to space and occupancy planning, project management and tenant improvements. Will work in collaboration with asset management, facility management, project management, clients, owners, and others.

•    Coordinate and support preparation for meetings with business heads within the site to identify growth requirements, space planning, and strategic placement within the site.  
•    Support the activities of Tampa asset management team and contribute to the development of restack proposals. Supports efforts to accommodate changes in RLS (business headcount forecast) data.
•    Support the relationship with all business partners in relation to space and occupancy, growth, shrinkage, seating, space standards, space utilization and efficiency.
•    Work with the team in the development of stack plans and real estate portfolio reviews to ensure alignment with real estate strategies and plans.
•    Support communication with clients including preparing presentations for senior management.  
•    Occupancy and Space Utilization Analytics.
•    Run occupancy and space utilization data reports and assist with presenting findings to asset management.
•    Ensure Space and Occupancy database is up to date and accurate, including conducting site tours to determine accuracy of occupancy data. Communicate changes to internal billing team.
•    Coordinate drawing changes for the campus; responsible for all anomalies and corrections.
•    Coordinate with Community Managers and CRS technology team on the use of occupancy sensors, including managing data collection and analysis. 
•    Coordinate with business partners (BRELs) to ensure proper neighborhood allocations for business seating plans, including input into Space and Occupancy database.
•    Work closely with Project Management on all space related projects including site/floor exits, prepare agendas, support development of scopes of work, budgets, space requirements, space plans, and swing space.
•    Cooperate with other building/facility personnel to achieve goals and objectives as to quality, service, and cost.
•    Collaborate with the company and Change Management vendors on major projects.
•    Work closely with the Community Managers to understand issues and identify solutions on ongoing issues.
•    Report major problems, findings and results achieved with recommendations.

•    Bachelor’s degree.  Degree or background in Architecture or Interior Design, a plus.
•    3-5+ years of Occupancy Planning experience in a corporate setting.
•    Prefer Corporate Real Estate and/or Financial Services experience.
•    Excellent communication (written and verbal) and organizational skills.
•    Solid technology orientation with demonstrated proficiency in MS Office, especially Outlook, Excel (pivot tables), and Power Point. SharePoint knowledge a plus.
•    Ability to learn internal systems (Archibus, Cognos).
•    Highly organized and skilled in time management.
•    Strong analytical and problem-solving capabilities. Keen eye for detail; ability to quickly identify potential data anomalies, perform root cause analyses, and address with the appropriate stakeholder(s), ensuring timely follow up on all open items.

If this is a perfect fit, Apply now!