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Facilities Coordinator

  • Location: New York, New York, 10036
  • Salary: 20.0
  • Job Type:Contract

Posted 14 days ago

Dynamic contract opportunity with a progressive commercial real estate services company. 
 
Position: Facilities Coordinator
Location: New York, New York 10036
Hourly Rate: $20/hr.
Term: 6 months Contract

Day-to-Day Responsibilities:
  • Responds to client inquires and concerns.
  • Ensures timely and quality service delivery to clients.
  • Follows up with clients to ensure customer satisfaction.
  • Creates work orders and assigns work orders to multiple technicians, subcontractors and vendors.
  • Communicates work orders to technicians and assists management in resolving problems.
  • Provides reports on open and closed work orders and checks status with the appropriate technician or vendor.
  • Maintains files on work orders, proposals, and department files.
  • Creates vendor files and checks accuracy on completed paperwork submitted by vendors.
  • Trains vendors on work order and billing procedures.
  • Processes invoices and ensures proper cost center coding.
  • Assists with the inspections on the facility campus.
  • Uses PC and/or PDA for work order system, email, ESS and training.
  • Assist with process and procedure training.
  • Other duties may be assigned.

Is it a good fit? (Requirements):
  • High school diploma or general education degree (GED) required.
  • Minimum of two years of related experience and/or training.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Requires basic knowledge of financial terms and principles.
  • Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.