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Administrative Associate

  • Location: Florida, Palm Beach (4506 P
  • Job Type:Contract

Posted about 1 month ago

Contract Opportunity with a FULL suite of benefits!

Position: Administrative Assistant 
Palm Beach, FL
Term: 3 months 

As an Administrative Associate, you will primarily assist designated Trust Officers with their daily administrative tasks. This includes assisting with correspondence, electronic filing, answering the phones, scheduling calls and meetings, binding presentations, and greeting clients.

Day-to-Day Responsibilities:

  • Preparing cover letters
  • Sending out correspondence via email, mail and/or UPS
  • Electronic filing of documents
  • Binding of presentations
  • Answering the phones
  • Greeting clients and serving drinks during meetings
  • Calendar Management - scheduling meetings and conference calls
  • Sort and review mail for trust officers
  • Baking cookies for client meetings
  • Expense Reports
  • Supply Management and Ordering

Is this a good fit? (Requirements):

  • BS/BA degree in Business, Finance or related field, or equivalent experience
  • Strong analytical skills with the ability to synthesize information
  • Proven self-starter with the ability to think and work autonomously
  • Knowledge and understanding of the Trust business are beneficial.
  • Detail oriented, multi-tasker in a fast paced environment.
  • Strong telephone and email etiquette.
  • Resourceful, problem solver.
  • College degree or comparable job experience preferred. Job Demands:  
  • Must be proficient in Microsoft Office (including Word, Excel and PowerPoint), Microsoft Teams and have experience with Zoom call and meeting scheduling
  • Proficient in Adobe acrobat.
  • Must be able to communicate effectively via telephone and in person

About our client:
Founded in 1985, our client and its subsidiaries offer private banking, private business banking and private wealth management, including investment, trust and brokerage services. Join a team that continues to make significant investments in its digital solutions, including upgrading our consumer-facing technology.

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer including disability and veteran and provides reasonable accommodations for all qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual you may request a reasonable accommodation under the American Disability Act (ADA). If you are a person with a disability needing assistance applying, or at any point in the hiring process, please email us at To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.