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Administrative Assistant

  • Location: Boston, 02110
  • Salary: 23.7
  • Job Type:Contract

Posted 28 days ago

Dynamic contract opportunity with a progressive commercial real estate services company.
 
Position: Administrative Assistant
Location: Boston, Massachusetts 02110
Hourly Rate: $23.70/hr.
Term: 2 Months Contract

Day-to-Day Responsibilities:
  • Works under direct supervision, provides routine reception and administrative support to an office.
  • Receives and directs incoming calls and visitors to appropriate personnel.
  • Solves routine issues and escalates accordingly.
  • Assists Concierge in providing general hospitality services and maintaining a client-ready reception area, conference rooms and other common areas.
  • Requests building and/or equipment services as needed.
  • Provides back-up support to Concierge in performing general clerical duties such as distributing and tracking packages, posting mail and arranges messenger services as needed.
  • Troubleshoots for missed deliveries.
  • Schedules and coordinates meetings held within the office to include conference room reservation, equipment needed for meetings and catering.
  • Orders office supplies and other common use items for the office/location.
  • Oversees the proper maintenance of office equipment to include copiers, phone systems and printers (color and B&W).
  • Solves minor equipment problems independently.
  • Oversees the proper maintenance of off-site storage records (tape back-up and hard copy).
  • Provides guidance to Concierge on company document retention policies and procedures.
  • Maintains relationship with vendors that provide services and goods to the office.
  • Assists in the completion of the office Business Continuity plan.
  • Provides notary services as needed.
  • Ensures proper coding of invoices for services or goods for expense tracking purposes.
  • Provides information on brokers and project or listing details for proper expense allocation.
  • Other duties as needed.

Is it a good fit? (Requirements):
  • HS Diploma or GED required.
  • Previous Front Desk, Concierge, customer service or other hospitality experience preferred.
  • Minimum of one year(s) related experience (e.g. Front Desk, Concierge or Customer Service roles).
  • Intermediate skills with Microsoft Office Suite products such as Word, Excel, Outlook, etc.

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer and provides reasonable accommodations for qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual with a disability, you may request a reasonable accommodation under the American Disability Act (ADA) by emailing MATRIX_HR@MatrixRes.com. To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.