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Administrative Assistant

  • Location: Auburn Hills, Oakland, Michigan, 48326
  • Salary: 20.0
  • Job Type:Contract

Posted 8 days ago

Dynamic contract opportunity with a progressive commercial real estate services company.
Position: Administrative Assistant
Location: Auburn Hills, Michigan 48326
Hourly Rate: $20/hr.
Term: 10 Months Contract

Day-to-Day Responsibilities:
  • The purpose of this position is to administer and coordinate office operational processes and programs to support a defined business unit.
  • Under the direction of a business unit leader, provides support related to budgeting and expense control, HR administration, office facilities and day-to-day operations.
  • Monitors department operations and procedures related to budget, financials, office expenses, personnel, information management, filing systems, requisition of supplies, and other administrative services.
  • Monitors business unit expenses and budget.
  • Researches and resolves expense concerns to ensure accurate reporting and payment.
  • May assist in developing operating budget by preparing historical summaries or researching costs.
  • Reviews work processes to ensure compliance with business standards and to identify work improvements.
  • Works with others to develop improvements to create timely and efficient workflow for the department.
  • Maintains appropriate records to support the business unit.
  • Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of departmental records.
  • Maintains office equipment and supplies for the business unit.
  • Researches, recommends and arranges installation of equipment replacements or upgrades.
  • May train departmental employees on use of software applications and pertaining technology.
  • Coordinates meetings and events for the unit.
  • May arrange for meeting services such as site selection, catering, etc.
  • Prepares and ensures availability of materials to support the event or meeting objectives.
  • Reviews and maintains contract file appropriate for the business.
  • May negotiate contracts and terms with customers and outside vendors.
  • Interprets policy and procedures for the assigned department.
  • Other duties may be assigned.

Is it a good fit? (Requirements):
  • High school diploma or general education degree (GED) required.
  • Minimum 5 years of related experience.
  • Expert Level skills with Microsoft Office Suite - with an emphasis on PowerPoint.
  • Bachelor's degree preferred.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Requires basic knowledge of financial terms and principles.
  • Ability to calculate simple figures such as percentages.
  • Ability to understand and carry out general instructions in standard situations.
  • Ability to solve problems in standard situations.
  • Requires basic analytical skills.