Terrific Contract Opportunity!
Position: Administrative Assistant
Location: Woodridge, IL 60517
Term: 3 Months Contract to hire
Day-to-Day Responsibilities:
- Provide calendar management, meeting coordination and preparation, confidential document creation, mail distribution, customer communication execution, and general office management
- Determine best way to balance and prioritize multiple administrative requests, some of which are complex and require executive-level support
- Arrange meetings for and provide calendar management for the team
- May be required by other team members to arrange for group meetings
- Organize programs, events or meetings by arranging facilities and catering, issuing information or invitations, coordinating speakers and controlling event budget
- Type and design general correspondence and presentation needs
- Retrieve, coordinate and distribute incoming mail for named directors/managers
- Answer calls and route to appropriate individual and respond independently when possible
- Manage and coordinate promotion program
- Support forecasting processes for the account
- Manage telephone coverage for key members as needed
- Maintain hard and electronic filing systems and ensure administrative processes are documented and up-to-date
- Manage inventory of supplies and order supplies as needed
- Assist on special projects and/or teams and assignments
- Work with other administrative staff outside of department to accomplish organizational goals
Is this a good fit? (Requirements):
- 1 to 3 years of experience
- High School Diploma / GED required
- Associates degree is preferred
- Extensive time management, coordination and communication skills, given the account responsibilities of the team
- High level of interpersonal skills to include, working with executives, handling confidential situations
- Strong attention to detail and accuracy, maintaining continual composure, tact and diplomacy, and demonstrated excellence in customer service orientation and listening skills
- Advanced Microsoft software skills including Word, Excel and PowerPoint
- Basic competencies in shipment order execution, a plus
If this sounds like the perfect fit, Apply Today!