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Administrative Assistant

Posted 19 days ago

Terrific Contract Opportunity!

Position:  Administrative Assistant
Location: Woodridge, IL 60517
Term: 3 Months Contract to hire

Day-to-Day Responsibilities:

  • Provide calendar management, meeting coordination and preparation, confidential document creation, mail distribution, customer communication execution, and general office management
  • Determine best way to balance and prioritize multiple administrative requests, some of which are complex and require executive-level support
  • Arrange meetings for and provide calendar management for the team
  • May be required by other team members to arrange for group meetings
  • Organize programs, events or meetings by arranging facilities and catering, issuing information or invitations, coordinating speakers and controlling event budget
  • Type and design general correspondence and presentation needs
  • Retrieve, coordinate and distribute incoming mail for named directors/managers
  • Answer calls and route to appropriate individual and respond independently when possible
  • Manage and coordinate promotion program
  • Support forecasting processes for the account
  • Manage telephone coverage for key members as needed
  • Maintain hard and electronic filing systems and ensure administrative processes are documented and up-to-date
  • Manage inventory of supplies and order supplies as needed
  • Assist on special projects and/or teams and assignments
  • Work with other administrative staff outside of department to accomplish organizational goals

Is this a good fit? (Requirements):

  • 1 to 3 years of experience
  • High School Diploma / GED required
  • Associates degree is preferred
  • Extensive time management, coordination and communication skills, given the account responsibilities of the team
  • High level of interpersonal skills to include, working with executives, handling confidential situations
  • Strong attention to detail and accuracy, maintaining continual composure, tact and diplomacy, and demonstrated excellence in customer service orientation and listening skills
  • Advanced Microsoft software skills including Word, Excel and PowerPoint
  • Basic competencies in shipment order execution, a plus

If this sounds like the perfect fit, Apply Today!