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Administrative Assistant

  • Location: Atlanta, 30326
  • Salary: 22.75
  • Job Type:Contract

Posted 12 days ago

Dynamic contract opportunity with a progressive commercial real estate services company.

Position: Administrative Assistant
Location: Atlanta, Georgia 30326
Hourly Rate: $22.75/hr.
Term: 3 Months Contract

Day-to-Day Responsibilities:
  • Provides general administrative support to an office or group of sales professionals.
  • Responsible for preparing proposal, presentation and communication materials.
  • Coordinates the distribution of internal and external marketing information.
  • Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws.
  • Maintains client brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.
  • Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages.
  • Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).
  • Coordinates complex on/offsite meetings and conferences.
  • May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations. Updates and maintains various information databases.
  • Generates standard and ad hoc reports as required and assist with website updates (as needed).
  • May coordinate advertising schedules and placement with local centralized marketing group.
  • Tracks, collates and maintains inventory of marketing materials.

Is it a good fit? (Requirements):          
  • Associate's degree (A.A.) or equivalent from 2-year College required.
  • 3 years of experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred.
  • 2 years of experience in the Real Estate industry.
  • Ability to manipulate basic templates in Power Point and/or In Designed.
  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
  • Ability to write routine reports and correspondence.
  • Ability to respond to common inquiries or complaints from clients, co-workers and/or supervisor.
  • Ability to effectively present information to an internal department and/or large groups of employees.
  • Requires knowledge of financial terms and principles.
  • Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Conducts basic financial analysis.
  • Ability to abstract a lease.
  • Ability to comprehend, analyze, and interpret documents.
  • Ability to solve problems involving several options in situations.
  • Requires intermediate analytical and quantitative skills.
  • Advanced skills with Microsoft Office Suite, internet research and web publishing skills.
  • Strong marketing knowledge needed.

An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer including disability and veteran and provides reasonable accommodations for all qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual you may request a reasonable accommodation under the American Disability Act (ADA). If you are a person with a disability needing assistance applying, or at any point in the hiring process, please email us at MATRIX_HR@MatrixRes.com. To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.