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Administrative Assistant

  • Location: Los Angeles, 90067
  • Job Type:Contract

Posted 19 days ago

Contract Opportunity with a FULL suite of benefits!

Position: Administrative Assistant
Location: Los Angeles, CA 
Term: 5 Months


Job Description:
The Administrative Assistant to the Senior Managing Director (SMD) of Lending is responsible for optimizing the MD’s efficiency through effective administrative support including, but not limited to: interacting with clients, prospects, and employees, answering telephones, scheduling meetings and appointments, making travel arrangements, preparing correspondence, and working on special projects, as assigned.

Day-to-Day Responsibilities:
  • Schedule appointments and manage calendaring, as well as make travel and hotel arrangements 
  • Handle incoming phone calls, internal and external
  • Coordinate and set up meetings including gathering and preparing agenda/materials and arranging logistics (conference room, bridge line) and taking minutes
  • Prepare memos, letters and other documents and reports for internal and external distribution
  • Copying, filing/organizing and distribution of various reports and documents
  • Submit expense reports
  • Create and maintain client and prospect address lists for marketing mailings and various other mailers
  • Make catering arrangements for team and client meetings, as requested
  • Directly interface with all levels of external clients and prospects, as well as internal team members including senior executives
  • Lead and manage special projects as they arise on behalf of the Senior Managing Director
  • Navigate organizational infrastructure to solve or resolve problems
  • Provide input and suggestions for process improvements
  • Stay in touch with all facets of the company and identify potential issues before they escalate

Is this a good fit? (Requirements):
  • Three+ years in an administrative support role. 
  • BA/BS required or equivalent work experience. 
  • Excellent organizational and time-management skills, and attention to detail. 
  • Excellent written and verbal communication skills with the ability to effectively communicate with people across all levels of the organization. 

Job Demands: 
  • Must be able to review and analyze data reports and manuals; must be computer proficient. 
  • Must be able to communicate effectively via telephone and in person. 
  • Must be able to travel as position requires.


 

Candidates will be responsible for following the client's COVID-19 protocols. Please refer to your MATRIX representative for specifics.

About Us

At MATRIX, we expertly match talented professionals with job opportunities to elevate careers. Since 1983, we have placed thousands of professionals at innovative clients across every industry ranging from small startups to Fortune 50 companies. It’s why we’re consistently in the top 25 of all U.S. IT staffing firms and why our consultants rate us well above the industry average, earning us ClearlyRated's Best of Staffing awards year after year. People come to us for a job, and stay with us because of our top-notch consultant care.

MATRIX is and Equal Employment Opportunity employer and provides reasonable accommodations for qualified individuals.  Supporting medical or religious documentation will be required where applicable. If you are a qualified individual with a disability, you may request a reasonable accommodation under the American Disability Act (ADA) by emailing MATRIX_HR@MatrixRes.com. To ensure a quick response to your request, please use the words “Accommodation request” as the subject line of your email.